The Campus Safety Department encourages all members of the campus community to report crimes on a timely basis. However, under the Clery Act, CSAs are required to report Clery Act qualifying crimes which occurred on campus, in public areas bordering campus and in certain non-campus buildings owned or controlled (leased) by the University.
The law defines four categories of a Campus Security Authority:
1. Campus Police
2. Non-police security staff responsible for monitoring university property.
3. Staff members/offices designated under UW policy as those to whom crimes should be reported.
4. "Officials with significant responsibility for student and campus activities."
If you are a CSA, you are required to review the training on an annual basis. If you have not done so yet, please review the training now.
Campus Security Authority Training
Training Video Trailer, Clery Center
To: Deans, Department Heads, Faculty Advisors, Directors, Coaches and Others
From: Cham Kao, Director of Campus Safety
Re: Crime Statistics Reporting Requirements
According to federal law, specifically The Student Right to Know and Campus Security Act of 1990 (re-named the Clery Act in 1998), the Campus Safety Department is required to report “statistics concerning the occurrence of certain criminal offenses reported to the local police agency or any official of the institution who has “significant responsibility for student and campus activities.”
Your employment position has been identified by Federal Law as a “Campus Security Authority.” The definition of “Campus Security Authority” is as follows: “An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings.” For example, a dean of students who oversees student housing, a student center or student extra-curricular activities, has significant responsibility for student and campus activities. Similarly, a director of athletics, team coach or faculty advisor to a student group also has significant responsibility for student and campus activities. A single teaching faculty member is unlikely to have significant responsibility for student and campus activities, except when serving as an advisor to a student group. A physician in a campus health center or a counselor in a counseling center whose only responsibility is to provide care to students is unlikely to have significant responsibility for student and campus activities. Also, clerical staff are unlikely to have significant responsibility for student and campus activities. If you believe there are other individuals in your department who fit the definition of Campus Security Authority, please pass this information on to them as well.
The criminal offenses that are required to be reported are murder/non-negligent manslaughter, negligent manslaughter, sex offenses (like rape, statutory rape, incest) robbery, aggravated assault, burglary, motor vehicle theft, domestic violence, dating violence, stalking, arson, liquor law violations, drug violations and/or illegal weapons possession. We are also required to report statistics for hate (bias) related crimes for the following classifications: murder/non-negligent manslaughter, negligent manslaughter, sex offenses (like rape, statutory rape and incest), robbery, aggravated assault, burglary, motor vehicle theft, arson, larceny, vandalism, intimidation, and simple assault. We are required to report offenses that occur on campus, in residence facilities, in noncampus property and on public property.
If you are aware of a reportable crime that occurred or was reported in the previous year and it was not already reported to the Campus Safety Department, please use the reporting forms (see below under Resources) and provide information to me so it can be included in the official crime statistics.
In addition, if a serious crime that may cause an ongoing threat to the University of Washington community is reported to a Campus Security Authority, that individual should not wait until the end of the year to report the incident. The institution has a responsibility to notify the campus community about any crimes that pose an ongoing threat to the community, and as such, Campus Security Authorities are obligated by law to report crimes immediately to the Campus Safety Department.
If you have any questions about this request, or you would like to discuss the specifics about an incident, please feel free to call me at 425-352-5010.
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